Well-Fixed Asset is a native Windows application with two primary areas of functionality: Physical Count & Accounting. It also contains a notification system for alerts regarding aspects important to asset management. The system also includes a special printer and scanner which enable tagging your assets with QR-code stickers and scanning those tags periodically as part of a reconciliation process which is paramount to the complete and accurate control of all your company's assets.
Well-Fixed Asset
Main Features
ASSET ENTRY
Record asset data.
TRANSFER
Transfer asset location, custodian, etc.
BREAKDOWN
Separate assets into sub-units
REVALUATION
Change the value of assets.
DISPOSAL
Write off assets.
DEPRECIATION
Calculate asset depreciation.
MONTH END
Confirm closing monthly budget.
GENERAL LEDGER
Send data to GL.
PHYSICAL COUNT
Count and track physical assets.
AUTO NOTIFY
Automatically send out notifications.
Physical Count
Features & Functions
Our system for counting assets uses a barcode system that is extremely efficient. It provides counting results with accurate, convenient, fast, time-saving, and easy-to-check data by combining between our Well-Fixed Asset Physical Count software with the barcode technology to record asset details.
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No limit on the number of locations which can be tracked.
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Data can be exported as an Excel file and imported into Well-Fixed Asset both online and offline.
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Show asset counting data and results with asset status.
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Results from the scanner can be reconciled in Well-Fixed Asset to automatically transfer the asset to a new location.
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The system will display the counting report from the result of scanning the asset barcode as comparative evidence that shows the asset movement.
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Asset Photo Checking function confirms the results of asset counting with images.
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Helps you plan, manage, and purchase assets more efficiently.
Well-Fixed Asset Mobile App
on Scanner
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Asset Scan to scan asset barcode on a sticker.
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Asset Photo to take a photo and video of an asset.
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Asset Control Card to count and control a specific type of asset.
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Location Photo to take a photo and video of asset location.
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Update Custodian to take a photo of asset custodian.
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Photo Management to manage asset photos.
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Data Management to export data from the scanner.
Well-Fixed Asset Mobile App
on Smart Phone (Android)
The Well-Fixed Asset mobile application is designed to allow all employees in your organization to participate in asset management, increasing efficiency in controlling assets. The main functionality of this application is taking a picture to confirm the ownership of employees' assets.
Accounting
Features & Functions
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Support IAS16 (International Accounting Standard) regarding property, plant and equipment.
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Easy to enter or adjust data, saving time and helping to work more efficiently.
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Default to avoid re-entering the same information if there are no changes.
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Daily depreciation method. The depreciation start date can be the date before or after the day you start using the assets.
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2 depreciation methods: accounting depreciation (General Ledger) & user-defined or Revenue department depreciation.
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Many useful reports, for example, Accumulated Depreciation, which categorizes according to cost center, location or classification, and Disposal Report or Asset Expiration Report.
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In the case of selling an asset, the software will immediately process the profit or loss from the sale of that asset.
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Record warranty and maintenance details along with vendor information.
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Record asset purchase, sale, transfer, write-off, donation, and destruction transactions.
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Depreciation calculation based on different periods in the same category of assets.
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Set asset register number, and also show an asset registration report.
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Define asset code based on location, cost center, or classification.
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Define asset custodian, specifying their name and position.
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Record photos & videos of assets to identity the asset location.
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Depreciation calculation by day-month-year.
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Depreciation calculation based on useful life (accounting / tax).
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Accumulated depreciation and book value of asset.
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Import an unlimited number of assets.
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Legal and accounting depreciation method.
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Import data from Excel file.
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Depreciation calculation by straight line.
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Asset transfer.
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Independently set the fiscal year.
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Set asset usage rights by user group.
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Asset code length up to 25 characters.
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Set a serial number or model.
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Define asset status.
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Record vendor or supplier information of assets.
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Record asset repair data.
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Report results can be exported as an Excel file.
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Report which can be attached with the balance sheet for the auditor.
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More than 20 standard reports.
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Design asset reports according to your needs.
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Report categorized assets according to cost center.
While some asset management software companies brag that you can add any number of custom fields, we at Well-Fixed Asset already know all the fields that you are ever likely to need, due to our decades of experience in the asset management industry. In the event that you do need some custom fields, we provide those, too, but you shouldn't have to spend your time customizing software that should already meet your needs right out of the box.
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Asset Code
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Asset Description
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Quantity
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Unit
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Unit Cost
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User-Defined Fields
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Asset Value
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Acquisition Date
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Service Date
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Warranty/Maintenance Expiry Date
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Serial Number
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PO/Tax Invoice
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Class
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Asset Location
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Custodian
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Vendor/Manufacturer
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Reference
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Asset G/L Account Number
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Accumulation G/L Account Number
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Expense G/L Account Number
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Cost Center
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Foreign Currency Amount
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Currency Code
Well-Fixed Auto Advance Notification (WAAN)
COST
Provide valuable data which can help lower
costs.
ACCURACY
Send accurate information via reports &
e-mail.
TIMELINESS
Send pertinent information in a
timely manner.
Sample Notifications
Notification for Fully Depreciated Assets
Report assets that fully depreciated in the last month of closing the depreciation account. Summarized by cost center. Helps user plan new asset purchase more concisely. It is also a reminder of the disposal of assets that fully depreciated.
Notification for Asset Warranty Expiration Date
To help each department get information to be used in consideration of the warranty or maintenance renewal.
Notification New Asset Register Summary by Month
The system will notify you when new assets are registered in the cost center or location. So that you can confirm each asset to be an expense of that cost center or location. Also, it is easier to confirm asset location.
Notification for Asset Disposal Each Month
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In case that asset was lost or damaged, this notification will help you to plan asset management properly. For example, the asset may be fixable instead of purchasing a new one.
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In case that asset was sold, the report will show your profit-loss for you.
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In case that asset was donated, the report will list all assets that were already donated.
Notification for
Preventative Maintenance
To be used for repair inspection at the scheduled time. The system will notify before the maintenance day and also include the next maintenance date. The system will not automatically update the next maintenance date because each maintenance period may be different. The system will show the downtime period of the asset, so you can plan the use of the asset more efficiently.
Notification for Listing All Assets Summary by Month
This notification will not include assets which are disposed. It helps you compare the asset location between the location in the Well-Fixed Asset system with the locations in which assets have been used.
